Workshop Reservation Request Form

You must submit a reservation request form to participate in our workshops/activities.

Please note that this is a reservation request only. It does not bind you financially, guarantee availability of workshops/teaching artists, or complete the transaction.

Once your reservation request is received, an Arts Alive representative will follow up by email or telephone within 5-7 business days to confirm the details of your workshop/activity, calculate pricing (if applicable), and confirm any important instructions. An invoice (or confirmation if there is no cost associated with your workshop/activity) will then be sent to you, at which point your group’s participation in the workshop/activity is secured and payment (if applicable) is expected before the activity takes place.

Kindly allow a minimum of 4 weeks between the receipt of your reservation request and the anticipated date of the workshop/activity. Please note that all workshops/activities are pending availability of the artist(s). The NAC reserves the right to cancel any orders if a mutually convenient date cannot be secured with the artist.

Please review our Terms of Service – Arts Alive School Programming (UPDATED May 2025) and Digital Access Policy prior to submitting your order.

You must submit a reservation request form to participate in our workshops/activities.

Please note that this is a reservation request only. It does not bind you financially, guarantee availability of workshops/teaching artists, or complete the transaction.

Once your reservation request is received, an Arts Alive representative will follow up by email or telephone within 5-7 business days to confirm the details of your workshop/activity, calculate pricing (if applicable), and confirm any important instructions. An invoice (or confirmation if there is no cost associated with your workshop/activity) will then be sent to you, at which point your group’s participation in the workshop/activity is secured and payment (if applicable) is expected before the activity takes place.

Kindly allow a minimum of 4 weeks between the receipt of your reservation request and the anticipated date of the workshop/activity. Please note that all workshops/activities are pending availability of the artist(s). The NAC reserves the right to cancel any orders if a mutually convenient date cannot be secured with the artist.

Please review our Terms of Service – Arts Alive School Programming (UPDATED May 2025) and prior to submitting your order.

{edu_title}

NAC Discipline

Date and Time Preferences

Please provide 2-3 preferred dates and times for your participation in this workshop in the text box below (ex: 12-Dec-2024 between 11am-2pm; 15-Jan-2025 9am-12pm).

Once your reservation request has been received, you will be contacted directly to arrange a mutually convenient date and time for your event.*

Please ensure that the time frames you provide exclusively represent the time spent in the workshop (whether in-person or virtual) and does not include travel time, if applicable.

Is this an in-person workshop? (y/n)

nb this field is hidden and only used to show the different fields for each version of the workshop form.

In person or virtual?

Wait list submission

Sold out submissions will feature a "y" in this field

No. of Students*

Age of Students (select all that apply)*

Language of Instruction (i.e. which of the following best describes the language of instruction for this group?)*

EnglishFrançaisFrench ImmersionOther

No. of Teachers/Adult Chaperones *

No. of Personal Support Workers

Accessibility Accommodations or Additional Comments

* For more information, please feel free to visit the NAC’s Accessibility Information page.

Anticipated Mode of Transportation*

Please specify how many buses (approx)

Primary Contact Information

This section reflects the information of the person responsible for this reservation request.

Name*

Email*

Phone number + Ext*

Please ensure to provide a phone number you can be reached at on the day of the event

School/Organization Information

School/Organization*

School Board

Street Address*

City*

Province*

Postal Code*

Phone*

Secondary Contact Information (if different from Primary Contact)

This section reflects the information of the person, if different, who will attend the event with students.

Name

Email

Phone number + Ext

Please ensure to provide a phone number you can be reached at on the day of the event

Contact Information for Payment (if different from Primary Contact)

Name of the person responsible for the payment

Email

Phone number + Ext

Financial assistance

I wish to request financial assistance to help cover the cost of this activity.

financial_assistance_value

Disclaimer*

I hereby acknowledge that financial assistance is intended for students and schools that would not otherwise be able to participate in NAC school programming due to economic barriers, and that my school qualifies for this need. I understand that a limited amount of financial assistance is available for each NAC show/workshop and will be distributed, based on eligibility and availability, on a first-come first-served basis. I also recognize that financial assistance is limited to one subsidy per school per artistic discipline each school year.

financial_assistance_disclaimer

Do you need financial assistance for the entire group or for a selected number of students?*

I need financial assistance for the entire groupI need financial assistance for a selected number of students

financial_assistance_scope_value

Please specify the number of students requiring financial assistance:

There are two options of financial assistance available – please read both carefully and select the one you wish to apply for:*

Partial financial assistance (50%) – as funds remain available, 50% of the ticket price will be covered for each student regardless of the group size.Total financial assistance (100%) – this option is available for all group sizes, but only 35 tickets will be covered at 100%, while the rest will be charged at full price.

financial_assistance_percentage_value

Please note that total financial assistance (100%) requests are limited to groups of 35 students or less*

Partial financial assistance (50%)

Technical Requirements

Please note that you will be responsible to set-up the virtual meeting on your preferred/approved virtual platform (a member of our team will be in touch to get the link a few days before the workshop) and a short technical test may be required prior to the workshop to ensure online platform compatibility with the artist.

What platform are you currently using for virtual events/activities?

ZoomGoogle MeetMicrosoft TeamsOther (please specify)

Will participants be accessing this program at your school, or participating remotely from home or another location?

At schoolRemotelyBoth at school and remotelyOther (please specify)

I confirm that I am authorized to submit this order on behalf of my school or organization. I have read and accept the policies outlined in the Terms of Service – Arts Alive School Programming (UPDATED May 2025) and Digital Access Policy.

Je confirme que je suis autorisé à soumettre cette demande au nom de mon école ou de mon organisation. J’ai lu et j’accepte les politiques décrites dans les Conditions d'utilisation (MISE À JOUR en mai 2025) et politique en matière d’accès numérique.

Please verify that you are human*